Seguin Council October 2, 2017 eAgenda
October 2, Addendum Package
October 2, Draft Minutes
Seguin Council October 16, 2017 eAgenda
Updates from the Seguin Council Meeting of October 2
- Advise the Applicant that Council has denied Rezoning Application No. R-2017-0013-H (Hiebert). Resolution No. 2017-328.
- Schedule a site meeting for Council, Staff and Beacon Environmental re: Consent Application Nos. B-2016-0014 to 0020-R and Rezoning Application No. 2016-0012-R (Smith). The Applications were deferred to the November 6th Council Meeting. Resolution Nos. 2017-329 and 2017-330 (By-law No. 2017-026).
- Implement the following Rezonings:
Application No. R-2017-0007-F (Park). By-law
Application No. R-2017-0005-F (Moore). Bylaw
Boat Awnings. By-law No. 2017-089.
- Send correspondence to Alex O’Brien thanking him for his service re: his resignation from the Township of Seguin Public Library Board. Resolution No. 2017-334.
- Advise the Rosseau Pumpkin Festival organizers of Council’s approval of the organizer’s request for the temporary closure of portions of Victoria Street in Rosseau for the Pumpkin Festival. Bylaw No. 2017-084.
Proceed with the land transfer re: Maile Consent Condition. By-law No. 2017-085.
Financial Services Update from CFO Michele Fraser
See Staff Reports October 2, eAgenda page 268/423
“… We are currently forecasting a surplus of just over $44,000, up $9,000 from the $34,965 reported on July 28th. At this time, we are starting to see significant shortfalls in certain revenues:
- Building permit revenues – based on existing applications in process, staff are projecting a shortfall of approximately $50,000 by year end. Building department staff have indicated, while the number of permits is relatively stable compared to previous
years, the value of those permits is less, which indicates many smaller projects than
in previous years.
- Penalty and interest on taxes – we are currently expecting a $31,000 shortfall on this line. Treasury staff have been working diligently with ratepayers to bring outstanding
accounts up to date. While this is good for ratepayers and the Township’s cash flow,
it does mean that we are losing interest income from those ratepayers.
- POA revenue – Town of Parry Sound indicated earlier this year that the number of
offenses being prosecuted in West Parry Sound through POA have declined, resulting
in lower revenues to be shared with the municipalities.
Positive revenue variances, such as from the Railway Rights of Way Payments in Lieu ($22,000) and land sales (approximately $12,000) have been previously reported to Council.
With the end of the busy summer season, we are also starting to see savings in departmental operations. Barring any unforeseen circumstances, Building, Planning and
Administration/Treasury departments are expecting to see savings in Legal expenses, while volunteer Firefighter Honorariums have been less than projected. Savings are also being projected in programs that have ended for 2017 (Water Quality, Septic Inspection and Museum). ….”
Rosseau Fire Services Siren Donation – Update story
From Ted Yard – the former owner of Camp Hollyburn – now camp Oochigeas
See previous report for background to this correspondence.
Historical Search – Can you help with any information for this interesting and informative request from Ted Yard
“Hello Jack and Don, (Seguin Fire Services Chief Don Hood)
Newly appointed Rosseau Lake College Head of School
Dr. Robert Carreau, M.Ed., M.Sc., Ph.D.
Robert has lived and worked mostly in Nunavut and Nova Scotia, studying environmental science, experiential education, and reconciliation work with Indigenous communities. His most recent leadership positions have been as principal at Nasivvik High School in Nunavut, adjunct professor in the Faculty of Education at St. Francis Xavier University, and vice principal at the École acadienne de Truro, a francophone K-12 school in Nova Scotia. He spends most of my free time volunteering on boards of directors, coaching Cross Country and Track & Field, and training for triathlons.
October 4th I had occasion to meet with Robert and discuss mutual interests regarding the School in the greater Seguin/Muskoka Community. They are an active family who enjoy the outdoors and nature. Robert is looking forward to working within the community to enhance school and community assets. We talked about programs such as water quality and the environment. Robert’s background training qualifies him exceedingly well for a common strategic focus with Seguin on the environment first strategy. Opening the doors as to how that focus could be incorporated to enhance student focused learning applications was a priority in our exploratory discussions. Robert is highly qualified, capable and eager to play an active role in his new position at RLC. I am happy to introduce him to you. We look forward to working together in ways of mutual benefit for school and community.
Seguin Building Excerpts of the Staff Report from
Mark Vandermeer, CBCO Chief Building Official
“……. Report No: DPS-BD-2017-006
Subject: Update on Building Permit Activity – 3rd Quarter Report October 16, 2017
- The building permit revenues collected to September 30, 2017 are $216,894.00 compared to $242,983.00 collected to September 30, 2016. The number of permits issued to September 30, 2017 was 267 compared to 266 permits issued to September 30, 2016.
The Building Department has processed 11% of all complete permit applications within 2 days of receipt of the applications, 26% within 5 days and 47% within 10 days.
After being through the majority of the construction season, the Building Department has been actively and continuously working on many different matters from customer service to assisting with Zoning Bylaw amendments.
- Ongoing update of website, including areas within the Building Department pages. Building staff was involved in the redevelopment of the Seguin website, which has since been launched. Two building staff took the website training and will be updating the website as required.
- Required safety training (Working at Heights). All four Building staff that would be out in the field have obtained their mandatory Working at Heights training before the October 1, 2017 deadline.
- Starting a new season with the septic re-inspection program and examination into Part 8 (sewage systems) responsibilities. The 2017 Septic Re-inspection program was successfully completed. The inspections took place around the Otter Lake and Clear Lake area. Details and statistics of the inspection program will be in a report coming at a future meeting of Council.
- Preparation for the OBOA conference (Oct 1-4), being held in Huntsville at Deerhurst Resort. The conference was a tremendous success hosting 500+ OBOA and other industry representatives each day. The organizing committee did a great job ensuring all angles were covered, technical sessions were well-received and the evening entertainment was fantastic. Three Seguin Building staff volunteered to assist and help the several others from the other local municipalities and were able to take in some of the training sessions as well. The OBOA thanks Council for their generous contribution towards the conference with hopes of continued support in the years to come.
- Working with FAD Architects on the Rosseau Memorial Hall upgrades. The Building Department has been performing inspections and working with the project manager (Brenda Ryan) on changes along the way.
- Working with the Public Works Department on the Christie Sand Shed. The Building Department reviewed plans and issued a building permit for the sand shed project in July and has been working towards finalizing the project before the winter season.
- Continuing working on enforcement matters to bring about resolution. This is an ongoing effort. In the coming months, the Building Department will be looking at other avenues to gain compliance on some current files.
- Follow-up with owners regarding open permits or enforcement issues, and general file cleanup. This is an on-going effort that will continue to be an effective way of closing permits, gaining compliance and ultimately reducing township liability.
- Training/upgrading qualifications for several staff members. Building Department staff have been actively engaged in training and/or upgrades to their qualifications. More courses will be looked at for this fall and winter for a continued effort to have our staff highly-trained, both in technical requirements and professional development.
- Developing and implementing a new customer service survey geared towards the inspection process (current results included in this report). The new inspection process survey has been well received in the building community and we will continue to use it as a tool for rating our customer service. The up-to-date results are shown in Schedule “A” of this report.
Upcoming (or potential) projects/initiatives
The department comes across different situations on a daily basis that encourages us to think about and develop changes to existing operations or introduce something new with the intent on increasing efficiency and customer service while maintaining our increasing amount of legal obligations.
Some ideas to work on over the upcoming winter are:
- Revisit possible changes and additions to the Building By-law Fee Schedule and amend it prior to the upcoming construction season.
- Discuss the demand for another “Building in Seguin” Workshop and have the presentation focus on a few specific building methods and/or contemporary issues we encounter on a regular basis.
- Develop and implement a new student-recruitment strategy based on timing of advertising.
- Archive building records of complete/finalized files to make room for new projects and ensure records kept in conformance with the Seguin Records Retention By-law (#2013-003).
2018 Septic Re-inspection program:
- Review and select an inspection area and request the necessary information from the
- Assist in the redevelopment of the digital inspection program with Chris Mahon.
New (or Updates to) Relevant building news that may or will affect our operations
Building Code changes:
- The “Phase 1” changes to the Code have been issued to the building code practitioners since the last quarterly report. The changes that came into force on July 1, 2017 were mainly dealing with provisions for allowing a second dwelling unit within a house (including new definition of “house” and also changes to retirement homes. The changes are working towards the Long-Term Affordable Housing Strategy update for the province.
- “Phase 2” changes have been set an will be implemented on January 1, 2018 and include water pipe sizing, changes to leaching chambers and electric vehicle charging requirements for houses and workplaces.
- Discussions have taken place between the OBOA and the Ministry of Municipal Affairs in regards to recognition of building practitioners with a CBCO designation as the provincial standard of practice. This will ultimately change the expectation of employers to hire candidates with the additional technical skills and experience that they sometimes get into a municipal position without. There already is precedent for this in British Columbia and an active plan to work with schools (at all levels) and municipalities, including revamping the current internship program and developing a certificate (and eventually a diploma) program within the college system. See Schedule “B” for more information.
- Some discussions have occurred in regards to changes to the Building Code Act in regards appointment of inspectors as necessary to enforce the Act. More specifically, including the provision/requirement for a by-law to allow the CBO to appoint inspectors as necessary. This idea has come from the ever-increasing need for outside inspectors when a municipality gets hit with an emergency or natural disaster and is intended to be a tool of efficiency for short-term periods. There is already precedent for this in the City of Hamilton that passed this by-law in 2016 and more municipalities will be following suit prior to the next unexpected emergency that affects the residents of their respective townships. Prior to a formal proposal to Council, more research will be done to ensure this idea will meet applicable statutes such as the Building Code Act and Municipal Act.
- Plans to make significant changes to energy efficiency to obtain Net Zero energy usage are not just geared towards homes and cottage, but all buildings large and small. There have already been more 2020 and 2022 deadlines set for certain aspects of the Building Code to be changed in regards to large buildings. These changes include items such as provisions for grey water use, solar and green roof-ready requirements and building envelope tightness. The proposed changes provide gains to further the effort of provincial and federal goals of energy usage due to climate change. The OBOA Board of Directors had sent out surveys to the entire membership over the week of May
8-12 this past spring about operational policies and the roles and responsibilities of Board members as they relate to different aspects of our typical issues within the industry. Many responses to the surveys were received which gave the Board an interesting and informative view from the membership as a whole and will be implementing several suggested changes that were subject to the voting process. These changes include changing the composition of the Board, separating/defining roles and responsibilities developing a new education plan. All of this will begin
to take place over the next year or so as the Board develops a strategy to turn these new ideas into a reality. The results were discussed at the OBOA conference at Deerhurst and more updates will be shared with the membership in the coming months.
- A “Help Desk” type of forum has been established by the Canadian Construction Materials Center (CCMC). This Help Desk is intended to provide answers to questions from Building Officials which relate to products evaluated by CCMC that are published in their On-Line Registry. As part of the building community, this will be a very helpful tool that we can use to assist local residents when they have applied for a permit using new and/or innovative products.
- The Building and Development Branch of the Ministry of Municipal Affairs has welcomed Hannah Evans as the new Director. She has taken over for Brenda Lewis who has moved to the role of Director of Building Services Transformation, a newly-created position to help with the many recent changes to the Building Code. The Director of the B & D Branch is the direct contact with the province representing building code practitioners as a whole and helps with informing provincial delegates of the needs to make changes and evolve with the rapidly-changing building industry.
- In the near future, the Ontario government will be setting up a stand-alone regulator to oversee the province’s home builders. The move comes as part of a recommendation to remove responsibilities from the Tarion Warranty Corporation (formerly Ontario New Home Warranty Plan), which has overseen nearly all facets of the home building sector for the past 40 years. Tarion is responsible both for regulating builders and administering the province’s new home warranties, creating a perceived conflict of interest. The proposed change will be to split the work and leave Tarion with the administrative role and allow the government to establish a regulator. It is
expected that the province will be introducing the regulator in the fall of 2017. We have yet to see how recommendations used to create this new system will affect customer protection, but one significant aspect that we regularly deal with is that Tarion does not cover seasonal dwellings (cottages)….”
Mark Vandermeer, CBCO Chief Building Official
A summary of the October 16th Seguin Council Meeting:
- Execute the various agreements re: Henvey Inlet Wind LP. By-law Nos. 2017-092, 093, 094, 095 and 096.
- Provide the written submission to OPTIMUS SBR (the consultants) for the District Social Services Administration Boards Governance and Accountability Review. Resolution No. 2017-352.
- Advise the Applicant of Rezoning Application No. 2017-0014-H (Hodgkinson) that Council has denied the Application. Resolution No. 2017-353.
- As per the recommendation of Staff Report No. DPS-PL-2017-127, Official Plan Amendment No.9 to the Township of Seguin Official Plan as it pertains to changes in the policies governing the implementation of Seguin’s Water Quality Model (SWQM) – Information Report, prepare a recommendation report for future Council
- Advise the Applicant, Ottaway that Council has approved the Applicant’s request for an
exemption to the Blasting By-law. Resolution No. 2017-355.
- Any Member of Council who wishes to attend the Ready, Set, Go Training on new changes to the Planning Act being held Wednesday, November 1st, 2017 at the Magnetawan Community Centre is to RSVP directly to Susan Muir, Housing
- Prepare staff reports and recommendations for the following planning applications for future Council consideration:
Consent Application Nos. B-2017-0012, 0013, 0014 & 0015-H (Stack).
Consent Application No. B-2017-0016-H (Embree).
Consent Application Nos. B-2017-0017 & 0018-H (Robinson).
Rezoning Application No. R-2017-0016-H (Hayhoe).