Seguin Council February 5, 2017 eAgenda
2018 Operating and Capital Budgets in Principle
Staff Report TR-2018-004 recommends “That Council approves in principle, by way of resolution, the 2018 Departmental Operating Budget of $8,005,841 and the 2018 Capital Budget of $2,709,451. On January 15, 2018, Council, senior staff and the Finance Committee reviewed the 2018 Preliminary Budget for the Township. Since that date, as
directed by Council, staff has made the following revisions:
- The 2017 municipal tax rate contemplated by this preliminary budget remains at .351638%, compared to the 2017 rate of 0.353726%, which is an effective tax rate
increase of 1.7%.
- There are no changes to the Departmental Operating budgets which total $8,005,841. This represents a 2.73% increase over the 2017 total Departmental Operating Budget of $7,792,750.
- Increase of $15,000 to the Public Works Capital Budget, bringing the total 2018 Capital Budget to $2,709,451. This increase is to accommodate the estimated engineering and soil testing costs for the Ferris Lane hill and the Otter Lake wall.
Approval in Principle of these amounts would allow staff to start implementing the rojects and programs within these budgets, subject to the Township’s Purchasing Policy.” From Staff Report TR-2018-004
Council did not approve the 2018 draft Operational and Capital budgets.
Highlight Excerpts of Significant Staff Reports in February’s eAgenda
Department: Development and Protective Services Agenda Date: February 5, 2018 Report No: DPS-BD-2018-001
- The “Building in Seguin” Workshop. The Building Department will be hosting
another public workshop on April 21, 2018 at the Humphrey Arena. After having
the staff generate a list of specific topics for discussion in conjunction with
reviewing the suggestions received by the participants from last year, we have
developed an agenda that will focus on specific building methods and/or
contemporary issues we encounter on a regular basis. The mailing list is being
revised as necessary and notice will go out very soon to local builders, designers
and owners that have shown interest in attending, in addition to being mentioned
in the Seguin Winter Newsletter.
- Some projects we plan to look at this year are: Further increasing efficiency in Seguin’s Septic Re-inspection Program. The 2017 Septic Re-inspection program was successfully completed. Some challenges and recommended improvements were noted in the final report and will be examined to identify better/more efficient ways to perform.
- The inspection area for the upcoming year is looking to be in Ward 5, around Orrville and Seguin Falls. Also, efforts are being made early in the year to notify potential candidates that are technically-skilled to fill the two summer student inspector positions.
- Examination into Part 8 (sewage systems) responsibilities. After receiving a
response from representatives at the Ministry of Municipal Affairs, we will be
further investigating the possibility of taking on the administration and
enforcement of septic systems in the Township.
Report No: DPS-PL-2018-014 2017 Water Quality Monitoring Program
- The Seguin Lake Water Quality Monitoring Program, developed in 2008, is a field-based program that monitors approximately 120 lakes across Seguin on a rotating basis. The purpose of the Water Quality Monitoring Program is to establish a historical record of water quality parameters so that trends in water quality can be identified.
The Water Quality Monitoring Program measures:
- Spring Phosphorus concentrations (a measure of nutrient enrichment)
- Dissolved Organic Carbon
- Secchi Depth (a measure of water clarity)
- End of summer dissolved oxygen and temperature profiles
In May, phosphorus concentrations are tested and secchi disk readings are taken on our specified lakes and water samples are taken and transported to a lab in Dorset to be tested for phosphorous. In August, dissolved oxygen testing and secchi disk testing are completed.
In 2017, 47 lakes were chosen and tested. The data collected over time allows us to monitor future sensitivities to phosphorus or potential problems that may arise. In fact, the Ministry of the Environment and Climate Change recommends a minimum of two years of phosphorus data to be 95% confident of being within 20% of the mean annual concentration of a lake. Seguin now has 88 lakes that have at least two years of monitoring data. This set of lakes was chosen at the beginning of the program to include lakes that were over threshold for phosphorus based on the model, developed lakes, and then lakes of varying characteristics (shallow, deep, headwater, undeveloped), to make sure that we have a good dataset to validate the model and to evaluate the success of the approach to managing shoreline development for control of phosphorus.
The following summary and recommendations have been received from Hutcheson Environmental:
- A total of 88 or 68% of the lakes in Seguin have been measured for total phosphorus.
- 78 of these lakes have at least 2 years of data as of the end of the 2017 sampling season.
- August monitoring of dissolved oxygen, temperature, lake depth and Secchi depth has been completed for 29 lakes in 2017.
- Now that at least 2 years of data exist for the ‘A’ Lakes monitored by the program which will result in a new monitoring schedule of three years for these lakes.
- It is recommended that the monitoring program continue with the addition of more lakes that have little or no data (‘B’ lakes, Appendix A), and include the collection of top/bottom total phosphorus samples in low oxygen lakes.
- Due to the complex shape of the Horseshoe and Little Whitefish Lakes, it is recommended that spring total phosphorus sampling be conducted within each of their distinct basins.
- This past year was the first monitoring year which included quantitative analysis of DOC. It is recommended to continue sampling for dissolved organic carbon to inform future modelling of these lakes.
For more information on the lakes tested in the 2017 year, please review the
attached “2017 Water Quality Monitoring Summary” as Schedule A in the February eAgenda page 269/844
Report No: DPS-PL-2018-015 2017 Septic Re-Inspection Program Report
Two students were assigned septic re-inspection duties on a full time basis over the summer months in 2017. They carried out the re-inspection program looking for visual signs that septic systems require maintenance and repair. These students also worked with property owners to provide information and increase awareness about the operation and maintenance of their sewage disposal systems for longevity purposes. The budget impact in 2017 was $36,000.
The students historically have been able to inspect on average eight properties a day over a two month period. This has resulted in a total of 925 systems inspected to date since 2001. This year a total of 877 properties on two lakes (Otter and Clear) were inspected (see attached findings). In light of the successes of this year’s results, Township staff met recently to evaluate and improve upon the mechanics of the re-inspection program.
Mobile network connections in the field will now be implemented to improve data recording and documentation during all site inspections.
Report No: CS-FC-2018-001 Department: Community Services Agenda Date: February 5, 2018
- Accessibility Project – Rosseau Memorial Hall from Apart from some minor outstanding items to be dealt with by the contractor and Elevator One, the project is complete and the hall is scheduled to re-open its doors for all rentals the week of February 5. The Rosseau Branch library is prepared to reopen on Saturday, February 3. Council will be invited to attend a more formal reopening event to be scheduled at a later date. A follow-up report regarding the project will be prepared for Council in the coming months.
- The Seguin Sled Dog Mail Run, Community Services largest community event, is scheduled for Saturday, February 17. Major planning is currently underway and the 17 km trail will be assessed in the coming weeks to ensure the safety of all participants. If necessary, due to possible unsafe ice conditions, the trail will be modified to avoid lakes and rivers crossings. Currently, sponsorship levels from various businesses are comparable to previous years which allows for additional activities to be offered (eg: free dog sled rides for kids at the Field House).
- March Break programming is also a current priority. Staff are in the process of
confirming Science North, Great Moose Adventures, and local artists and musicians
to participate in the week’s program for kids from ages 7 to 13.
- The Humphrey Nature Trails are groomed and track set for cross country skiing biweekly to ensure the trails are in good condition for the Humphrey School ski team practices on Tuesday and Thursday afternoons.
Customer Service Key Performance Indicators Report No: AD-2018-007
In 2017, an approach to monitoring and measuring efficiency and effectiveness in the delivery of Township services was established. Department heads developed a set of key performance indicators to measure service delivery based on the goals and objectives of the Township’s strategic plan. Council approved this approach in January 2017 and a mid-year report on measured results was presented to Council in July 2017. This report contains the year end reports from all departments for Council’s information.
Report No: AD-2018-003 Question on the Ballot – 2018 Municipal Election
(Ad-Hoc Wellness and Pool Recreational Committee)
That Council receives Staff Report No. AD-2018-003 Question on the Ballot – 2018 Municipal Election (Ad-Hoc Wellness and Pool Recreational Committee) and direct staff to advise the Ad-Hoc Wellness and Pool Recreational Committee (hereafter referred to as the “Committee”) and the West Parry Sound area Municipalities that Council does not support the request to have a question on the ballot for the 2018 Municipal Election regarding a wellness and pool complex. However, subject to the participation of the other West Parry Sound area municipalities Council supports appointing a member of Council to a committee to review the feasibility of a wellness and pool complex in the West Parry Sound area.
The timing to add the question to the ballot is very tight. The schedule of regular meetings of Seguin Council would not allow time to add the question; Council would have to schedule special meetings to meet the time requirements of the legislation. However it would not make sense to add a question to the ballot unless all the participating municipalities first agree on the wording of the question. Staff do not believe there is sufficient time for all the municipal councils to discuss and agree on the question in time to meet the requirements for notice, public meetings and potential appeal of the question and by-law. Given the position of the Councils of McDougall and The Archipelago and
assuming the recommendation to Parry Sound Council is accepted, staff believe it is not feasible for Seguin Council to proceed with adding the question to the ballot.
The Council decision was to Advise the Ad-Hoc Wellness and Pool Recreational Committee and the West Parry Sound area municipalities that Council has denied the Committee’s request to have a question related to a committee on a recreational complex study on the ballot for the 2018 Municipal Election. And advise the committee and the West Parry Sound area municipalities that Council has appointed Mayor Gibbon as a representative of Seguin Township Council to a committee to review the feasibility of a wellness and pool complex. Resolution No. 2018-029.
A summary of the February 5th Seguin Council Meeting
- Review the Monarch Gardens Project with the Eastern Georgian Bay Stewardship
Council representatives to determine if there are suitable Township owned lands for a
garden. Report back to Council on findings and any recommendations for participation
in the Project.
- Proceed with the following Shore Road Allowance Applications:
RAS-2018-0008-F (Tremayne-Jones). Bylaw No. 2018-006.
RAS-2018-0010-F (Johnson). By-law No. 2018-007.
- Proceed with Rezoning Application No. R- 2018-0018-H (2251299 Ontario Inc.). Bylaw
- Proceed with the following applications for JOF Investments:
Consent Application No. B-2017-0017-H. Resolution No. 2018-026.
Rezoning Application No. R-2017-0021-H. By-law No. 2018-010.
- Advise the Applicant, Buder that Council has approved the request for exemption to the Blasting By-law for 37 Maureen Drive. Resolution No. 2018-028.
- Advise the Ad-Hoc Wellness and Pool Recreational Committee and the West Parry
Sound area municipalities that Council has denied the Committee’s request to have a
question related to a committee on a recreational complex study on the ballot for
the 2018 Municipal Election. And advise the committee and the West Parry Sound area
municipalities that Council has appointed Mayor Gibbon as a representative of Seguin
Township Council to a committee to review the feasibility of a wellness and pool
complex. Resolution No. 2018-029.
- Implement Policy #2018-01, Use of Corporate Resources for Election Purposes.
Resolution No. 2018-032.
- Forward By-law No. 2018-009, a By-law to establish rules and regulations for
cemeteries to the Registrar – Cemeteries Regulation Unit for approval. By-law No.
- Proceed with the sale of land Property Roll No. 4903-040-004-01727-0000 to Janice
Roberts and William Beckley. By-law No. 2018-012.
- Forward the 2018 Annual Agreements, Boards and Commissions funding to the
various organizations. Resolution No. 2018-035. (Note: the funding to the Park-To-Park Trail Association for the Rose Point Recreational Trail Maintenance Agreement is
not provided in one lump sum payment; the Agreement includes a payment schedule.)
- Forward the 2018 Discretionary Grants to the various organizations. Resolution No.
- Forward the 2018 Donations/Grants to the various organizations. Resolution No. 2018-037.
- Provide Council with a copy of the grant application from the Georgian Bay Biosphere
Reserve Amazing Places Program for further consideration.
- Advise the Town of Parry Sound that Council has approved of Seguin’s participation in the expansion of the household hazardous waste collection program. Resolution No. 2018-039.
- Proceed with the awarding of Tender No. 2018-002, new tandem. Resolution No.
- Forward a copy of the resolution re: Municipal Class Environmental Assessment
process to the parties. Resolution No. 2018-041.
- Forward a copy of the resolutions re: Snowbirds event to the parties. Resolution
Nos. 2018-042 and 043.
- Execute and implement the Memorandum of Understanding with the Parry Harbour Road Association. By-law No. 2018-013.